1- Job Description of Vice-Chancellor of Student Affairs
1. Cooperate with the president of the student affairs institute and give advice to improve student’s affairs.
2. Supervision, leadership and activities and affairs of institutions related to the students affairs department.
3. Take the necessary measures to improve the academic situation in the faculties.
4. Evaluate and reviews the regulations, bills and procedures related to students , if necessary prepare an adjustment plan and propose it to higher authorities.
5. Supervision of exams at the time provided in the exam bill.
6. Draft the annual academic calendar of the institute and send it in time for approval to the scientific council of the institute.
7. Necessary implementation regarding the admission of new students, registration of student’s results, academic justification, stabilization of exam deprived and separation of absent and failed students according to the accepted criteria.
8. Design and implement necessary measures to provide safe activities outside the classroom for students, including sports, artistic activities, social education and the world of benefit with the cooperation of the administrative assistant.
9. Completing statistics and statistics related to students.
10. Providing the necessary facilities for the implementation pf practical work-students field.
11. Head of the relevant committees.
12. Necessary applications for issuing and completing diplomas, diplomas and transcripts.
13. Preparing and distributing identity cards to students and collecting them after graduation.
14. Design and implementation of the bill of order and discipline.
15. Submitting a report on the annual activities to the president and the scientific council of the institute.
16. Organizing and supervising the implementation of the decisions of the scientific council of the institute in the students section.
17. Other duties that delegated to him according to the current laws and principles of institution.
2- Job Description of Quality Assurance
1. Efforts to improve the quality of the educational institution.
2. Supervising one of the self-evaluation process of the educational institution; graduates of faculties and departments.
3. Preparing self-evaluation reports of the educational institution.
4. Reviewing the self-evaluation reports of the faculties and departments graduated.
5. Cooperating with the review team during the review.
6. Accreditation and quality assurance including quality assurance and accreditation bill and insider evaluation criteria.
7. Provide advice to the boss; vice chancellor for education on improving the quality of faculties and public services such as laboratories; computer centers, bookstores, providing service to students; research and other scientific fields of the institute.
8. Preparing appropriate documents for the committee based on reviewing the scientific and administrative activities of the educational institution and self-evaluation of each faculty.
9. Maintaining the confidentiality of the decisions of the committee meetings; Discussions with faculties, academic staff members, students, employees and other members of the institute.
10. Establishing working relations with the department of quality promotion and accreditation of the Ministry of Higher education.
11. Preparing an annual supervision report, periodically review programs and follow up on the implementation of the related action plan.
12. Performing other tasks related to the quality promotion and improvement that are assigned by the competent authorities, on taking measures to improve quality.
1-Prepare an action plan based on weaknesses, threats and opportunities for all quality assurance and accreditation criteria.
2-Preparing a mechanism for implementing the operational plan and presenting ways out of obstacles and implementation.
3-supervising the implementation of the action plan at all level of the educational institution.
4-supervising the implementation of the national strategic plan of the ministry and the strategic plan of the educational institution and preparing a quarterly report in the field.
5-organizing circles to implement quality assurance plan and programs at the level of the educational institution.
6-implementing other programs assigned by the department of quality improvement of the Ministry.
7-preparing and implementing new innovations and programs that lead to quality improvement.
8-Monitoring the budget and assistance to educational institutions for consumption to implement the action plan, strategic plan and other plans.
9-monitoring and reviewing the implementation of teaching and learning policy.
Teaching improvement plan and individual action plan at the level of the educational institution on supervision review of all academic affairs.
1-Supervision and review of all publications and preparation of official report at the end of each semester for the department of quality improvement and accreditation after approval educational.
2-supervising and reviewing scientific research at the level of the institution and preparing an official report at the end of each semester, headed by the ministry of Quality improvement and accreditation , after the approval of the scientific council of the educational institution.
3-supervising and reviewing the teaching affairs, especially the implementation of the teaching quality assessment procedure and submitting a report to the department of Quality promotion and accreditation of the ministry of higher education after the approval of the scientific council of the educational institution.
4. Supervising and reviewing the final exams and implementing the procedure of the exam unite by preparing a report at the end of each semester for accreditation after the approval of the academic council of the educational institution.
5-Monitoring and inspection of equipment, essential materials, laboratory equipment for practical work and preparation of an official report to the Department of the quality improvement after approval by the scientific council of the educational institution.
6-supervising and reviewing the teaching methods of the department during the semester and preparing a report after the end of the semester to the department of Quality improvement after the approval of the academic council of the educational institution.
7-semester supervision and review of course materials, lecture notes and other materials for correction and standardization ; by preparing an official report to the department of quality improvement after the approval of the scientific council of the educational institution.
3- Job Description of Teachers
4– Job Description of Head of Library
1. Preparation of weekly work plan; quarterly and annual monthly of the relevant department to achieve the goals.
2. Management and supervision of the process of distributing the library card to students and teachers for obtaining book.
3. Ensuring the correct list of fertilizers and book in the relevant position.
4. Development of the library information database for the purpose of registration information and information related to books.
5. Controlling and supervising the regular and correct maintenance of the books and other research works in the library.
6. Providing suggestions in the field of preparing and purchasing books and other equipment needed by the library and users
7. Ensuring the active internet of the library for the use of students and researchers.
8. Guiding employees in listing the scope of distribution, collecting and maintenance of dissertation books and other research works in order to create study facilities for students and teachers.
9. Implementation other duties assigned by the competent authorities in accordance with the laws, regulations and objectives of the department.
10. Sharing in the scientific council and presenting a work report.
11. Paying attention to restoration, reconstruction and restoration of authentic books.
12. Researching and receiving books taken by students and teachers and returning them to the library.
5- Job Description of Head of foreign Affairs
1. Arranging and promoting scholarship-related affairs for faculty members and the university leadership.
2. Arranging, preparing and translating e-mails and documents that transmit the title of the university in foreign language.
3. Arranging passports and travel documents for the leadership of the university and academics for educational programs, workshops, seminars and conferences.
4. Providing and developing relations with public and private organizations and departments.
5. Singing scientific and working agreements and memoranda with government and private departments and domestic and foreign educational institutions.
6-Job Description of Law clinic
1. Better organization and coherence of matters related to the legal clinic.
2. Guiding and supervising the theoretical and particle activities of the legal clinic.
3. Preparing the class for students on particle and theoretical working days.
4. Advancing the affairs of the legal clinic with the presence of at least two teachers who have a defense attorney licenses.
5. Preform house to apply for a license and submit other necessary documents to the secretariat of independent board of legal aid.
6. Renewing the license of the legal clinic.
7. Sending a one-year activity report to the independent legal aid board.
8. Organizing and integrating students for teaching the following matters: A-educating students about criminal, civil, personal, commercial, and juvenile cases; Government cases, principles of defense advocacy, important issues of forensic medicine, and important issues of technical crime, international legal cases, and other essential legal issues. B- Reviewing the relevant laws of the country, their interference, contradiction, interpretation, and scientific and jurisprudential analysis. C- Training in writing legal cases (drafting and writing a lawsuit, defense, and defense, objection, to the verdict or objection to the court order, legal petitions and other necessary legal writings). D-Training in the stages of criminal, civil, family, legal , commercial lawsuits, juvenile lawsuits, international legal lawsuits and how to collect the necessary documents in lawsuits.)
E-Training in drafting and drafting laws and other legislative documents (Presidential legislative decree, regulations, bills, procedures, and guidelines and how to go through their steps). Prepare students to successfully pass the judicial, prosecutorial, defense attorney exam, and successfully enter other legal and judicial institutions.
9. Organizing and coherence of comparative activities of students: A-conducting allegorical trails in various hypothetical criminal, civil, commercial , family, juvenile delinquency , and international legal cases. B-facilitate the field for teachers and students to provide legal advice and assistance to suspects and underprivileged defendants, especially women and children. C-facilitating the ground for students to participate in court hearing of courts, prosecutors, offices and visiting forensic medicine departments, forensic technicians , technicians if anti-crime branches , prisons , detention centers , juvenile correctional centers , visiting clinics law at other universities , the afghan independent bar association , the government cases department , and the legal aid department .
D-Facilitate the field for teachers and students to provide public legal awareness in faculties n schools n and other essential areas.)
E- Facilitate to provision of possible legal advice and assistance through telephone scores and social networks to the needy.
10. Preparing a specific and standard allegorical trail hall.
11. Prepare a work plan at the beginning of each year.
7-Job description of Examination committee
8-Job Description of finance Committee
1. Scheduling of regular meetings
2. Encouraging students to deliver their fee on time.
3. Exchange of views and advice on improving finance with a view to prioritizing the needs and development of the university.
4. Designing plans and work plans to create new sources of income in the university.
5. To comment and provide the necessary advice in preparing financial plans.
6. Review of the organizational situation in order to prevent inflation organizational.
9- Job Description of E-learning Committee
10. Pursing to create the necessary infrastructure for establishment of e-learning in the university.
11. Creating distance learning courses in the field of e-learning for faculty members.
12. Interaction with other universities inside and abroad and the development of cooperation in the field of e-learning.
13. Submit a report to the Student Affairs Office.
10-Job Description of the planning committee
1. Organizing regular meeting of the committee according to the division of monthly working hours.
2. Planning and preparing an adaptive action plane for the strategic plane of Mawlana University.
3. Prepare a bill of duties of committee, associations of Mawlana University if needed.
4. Planning and preparing monthly, quarterly and annual work plans is needed for cultural, administrative and services branches.
5. Preparing and arranging effective solution to improve the implementation of the bills and regulations of the Ministry of Higher Education, legislative documents of quality assurance and accreditation of the Ministry and Mawlana University for the teaching and administrative branches of the university if needed.
6. A quarterly review of how-to operational plan and strategic implementation of the five-year plane of Mawlana University are implemented in a timely manner.
7. Cooperation and guidance of the university quality assurance committee of the quality assurance, subcommittee of the quality assurance of the faculties in making operational plans in order to realize the legislative correspondence of the standards and checklists of the quality assurance and accreditation committee of the Ministry.
8. Preparing safety plans in agreements with the administrative deputy for the relevant units in order to rescue the students and staff of the university in case of emergency caused by fire, earthquake, and etc. unexpected accidence.
9. Evaluating and developing the plane of the bills of the Mawlana university committee such as quality promotion committee, examination committee, quorum committee, gender committee, research committee, and finance committee.
10. Submitting a report to the scientific deputy.
11-Job Description of the scientific research committee
Members of the scientific research committee of the five university are introduced by the departments and approved by the scientific council of the faculty, according to the scientific research policy, the members of the faculty scientific research committee are obliged to perform the following task:
12-Job Description of the Appointment and Segregation committee
1 Organizing regular monthly meetings.
1. Organizing a meeting if it is necessary to attract staff.
2. Evaluating all the educational documents of the candidate.
3. Implementing the staffing mechanism in private higher education according to the first cancer decision 1398-hash leadership council of the Ministry of higher education separation duties evaluation of the documents of hierarchy of separation of administrative and service employees through administrative deputy.
4. Examining the general form of responsibility of the candidate of separation.
5. Making a final decision to the scientific and administrative deputy.
6. Submitting a report to the scientific deputy.
13-Job Description of Publication Committee
1. Holding regular monthly working meetings of the committee.
2. Preparation of all documents required by the committee in the field of quality assurance and validation.
3. Drafting plan for publishing Mawlana scientific journal and Mawlana quarterly in coordination with the deputy Minister of cultural Affairs; after the approval of the scientific vice chancellor of the university and editorial boards of the scientific journal.
4. Planning and arranging monthly, quarterly and annual work plans in accordance with the strategic plan of the university.
5. Making an operational plan; comparative and developmental committee and other documents in accordance with quality assurance criteria.
6. Cooperation with the deputy Minister of cultural Affairs in the field of correct translation of all Dari, Pashto and English texts that can be published through social pages, website, publication: brochure magazine, books and other printed topic in collaboration with the center for foreign language teaching.
7. Continues communication with the deputy of Minister of cultural Affairs for the accuracy and precision of the items that can be published through the website and social networks. In national and international language.
8. Supervising all the publications of the university and sharing the modifiable cases as soon as possible with the vice chancellor for cultural Affairs.
9. Array of monthly, quarterly and annual reports from the functions of the committee to the quality assurance and accreditation committee.
10. Evaluate the performance of the affected staff in order to motivate them to improve their performance, Increase their effectiveness and efficiently, determine the university’s publishing needs and partner with the vice chancellor for cultural Affairs.
11. Coordinating the activities of the committee with scientific research center of the university.
12. Effective communication with other external publishing centers.
14- Job Description of the curriculum and curriculum Development committee
Since improving the quality of the education system requires the adoption of measures and measures to improve standard curriculum and regulations, effectively and in accordance with the needs of the community. Mawlana jallaluddin Muhammad Balkhi University, due to the improvement in the quality of its curriculum, decided to adopt a curriculum review committee at the university level and, according to a specific plan, jointly with the heads and administrators of the relevant faculty departments, review the curriculum. Qualitatively correct it and take practical steps to improve it. The committee is obliged to act according to the previous procedure.
1.Examining the curriculum and the contents of the faculties from the point of view of their compatibility according to the content of the disciplines which has been prepared by the department of cohesion and academic Affairs.
2. Checking the volume of chapters and course materials in accordance with the number of credits determined for each subject during the semester.
3. Eliminating or shifting the school hours in accordance with the credit bill.
4. Existence of the curriculum of the relevant department in accordance with the credit bill, course contents, approved teaching materials and course materials.
5. Examination the volume of lectures and course materials in accordance with the number of credits of the same subject in the semester.
6. Examination the content if lecture and teaching aids in accordance with the field specified in the curriculum.
7. How to apply the curriculum, the curriculum considering the number of credits determined in each semester.
8. Eliminating or increasing some themes, adaptations or laboratory works according to the needs of the day.
9. Submitting a report to the scientific deputy.
15- Job Description of Discipline Committee
1. Bribery, embezzlement, rape, illegal use of position, theft and other criminal acts are acts that in addition to entrusting it to the judicial authorities of the country can cause temporary or permanents expulsion of a person from the academic environment.
2. Personal aggression, sexual harassment, insults and disruption of scientific, social and cultural ceremonies and program.
3. Violation of the principles, procedures, bills, laws, and regulations of the university.
4. Disruption of teaching, research, management and administrative order.
5. Threatening and putting pressure on others or any action that endangers the physical and mental health, personal security of others in the university.
6. Fomenting ethnic, linguistic and sectarian prejudices.
7. Selling, using or transporting drugs, alcoholic beverages or anything dangerous, gambling and illegal games in the university environment.
8. Having, selling, transporting and distributing any kinds of weapons, incendiary, explosive materials or having anything that can be used as a weapon or anything dangerous that has been declared legally prohibited in the university environment.
9. Disruptive acts and disobeying the legal guidelines of university officials in performing their duties.
10. Using the scientific and intellectual works of other authors, such as: quoting all or part of the works of others in their own name in preparing homework, writing articles, monographs, dissertations master’s and doctoral theses , or writing textbooks and preparing textbooks .
11. Any kinds of fabrication and fraud and loss of rights in the results of exams , seizure of official documents, modification or conversation of subject scores(intentional reduction or addition) , fabrication in the signature of university officials, and other actions for the purpose of gaining points and illegal use of they go to work.
12. Forgery of documents, deception, fraud and deception of documents or unauthorized use of university documents and equipment intention.
13. Any action and practice of quoting, such as exchanging questions with others , before or during the exam or secretly transferring technical, telecommunication and publications equipment for the purpose of quoting to another person , so that someone else can take the exam instead.
14. Attending an exam on behalf of another person or allowing another person to take the exam on behalf to another person.
15. Illegal use of computer and electronic devices for the purpose of accessing information that is only related to the university or a certain person.
Violator according to the circumstance, taking into account the seriousness of the violation: the following repetition will be disciplined.
Recommendation, warning, temporary discount, transfer and expulsion from study and duty approved by the scientific council of the institute.
16- Job Description of Head of Teachers
17- Job Description of Cultural Committee
1- Coordinating the activities of student’s organizations. And supporting them, providing facilities for their activities.
2- To give students free time, hold literary and entertainment programs, and hold celebrations and educational and artistic workshops.
3- Providing audio and video and video services and cooperating with the editor-in-chief of Rumi.
4- Cooperating in holding programs of other deputies in the form of conferences, seminars and various workshops.
5- Presenting management performance reports on a weekly basis and...
6- Preparing and playing various suitable clips from LCDs.
7- Managing and controlling information boards and monitoring the content of advertising posters.
8- Planning and supervising the best performance of cultural and national ceremonies.
9- Following up on issues related to the university website.
10- Holding various cultural competitions, monitoring and exchanging flags of the university building.
11- Preparing the ground for sports programs.
12- Creating a platform for deepening and developing Islamic culture and values in the university.
13- Creating a suitable ground for the participation of students interested in cultural and social activities.
14- Creating a suitable platform for the growth and flourishing of educational, cultural, social and artistic research talents of students.
15- Creating grounds for the growth of creativity and flourishing of students’ talents in cultural productions such as films, publications, theater and culture and sending students to conferences in other universities.
16- Supervising the observance of Islamic and national laws in the university and planning to eliminate the cases of violations and to guide and guide the violators.
17- Establishing coordination to achieve goals and fulfill tasks in line with the general policy of the university.
18- Presenting the necessary proposals to improve the situation of the university and participating in various meetings and conferences according to the order of the university president.
19- Preparing and arranging the reports required to submit to the superior authority.
20- Efforts to improve the level of knowledge and insight of students.
18- Job Description of Human Resources Management
2. Selecting employees and announcing vacancies
3. Leading and managing the affected personal in order to achieve the planned goals.
4. Analysis and analysis of requests, evaluations and interviews
5. Developing the skills and capabilities of employees.
6. Arranging information issues about each employee, accident information, information about skills and abilities, recording the size of salary, etc.
7. Setting the start and end time of control employees and checking the presence of employees.
8. Adjusting inclusion point in beneficial programs such as health care, insurance and retirement plans.
9. Selecting qualified people for the desired positions and developing the professional skills of the personnel.
10. Having a monthly report book of the personnel functions in the meeting book.
11. Perform other duties related to the duty entrusted by the relevant director in accordance with laws and regulations.
19- Job Description of Professional Development Center
1- Working on methods, new methods of control and supervision in order to improve the quality of teaching and scientific affairs of the faculties and branches of the university.
2 – Cooperation with the head of the department and the quality of teaching and review of problems arising from academic and scientific issues.
3- Organizing seminars and workshops for the members of the faculties and branches of the university to inform them about the principles and methods of quality control and teaching and practical affairs.
4- Arranging the monthly, quarterly and annual work plans of the relevant directorate in accordance with the general plan of the university administration in order to achieve the set goals.
5 – Submitting monthly, quarterly, annual and when necessary for informing the officials about the activities and achievements of the Scientific Council.
6- Performing other related duties assigned by the authorities in accordance with the laws, regulations and objectives of the department.
7- Providing communication and coordination with the affected employees and relevant departments to achieve the expected goals of the department.
8- Cooperating in standardizing university programs with academic criteria of prestigious universities.
20- Job Description of Employment Center
1. Advising for better promotion of job and educational affairs
2. Information from graduate officials.
3. Planning a job center and supervising its implementation
4. Identifying the best students with the cooperation and coordination of the student’s affairs office.
5. Introducing effective ways for students to receive homework.
6. Providing training course for preparing job interviews
7. Providing training course for computer programs related to students education.
8. Cooperating with other departments of the university if necessary and requesting scientific assistance.
9. Keeping secrets of the office.
10. Other duties that are assigned to this center in accordance with the rules and regulations of the university.
21- Job Description of vice chancellor
22- Job Description of the Administrative Deputy
1. Cooperation with the head of the institution in the financial departments, administrative and service.
2. Giving the necessary advice to the head if the institution in the financial, administrative and service sectors.
3. Legal enforcement regarding appointment. Promotion and segregation of non-academic members of the institution.
4. Legal enforcement in relation to the implementation of the pension rights of the members of the institution.
5. Leadership and supervision of the activities and execution of the relevant offices.
6. Legal enforcement in financial cases, arithmetic, purchases, confinement of property and other financial, administrative-service affairs; including the provision of appropriate transportation of educational activities effectively and easily.
7. Working above the normal and development budget of the institute, taking into account the needs and development.
8. Supervising matters related to the maintenance and upkeep of building, green areas and other related departments.
9. Legal enforcement of the assets and property of the institution.
10. Providing conditions for maintaining cleanliness, cleanliness in the building and environment of the institution.
11. Preparing and arrangement of relevant statistics and statistics.
12. Development of effective and comprehensive measures ion matters related to electricity supply, water supply, heating buildings, healthy operation of the cafeteria and supervision of the implementation of various offices in this field.
13. Plan and work plans for the development of the physical infrastructure of the institute.
14. Designing work plans and programs to create and encourage for-profit activities and during the stages of using it to develop and solve the problems of the institute in agreement with other vice chancellor and faculties.
15. Submitting a report on the activities related to the department and the scientific council of the institute.
16. Coordinating the operations related to the appointment and separation of the administrative and service members of the faculties with the administration of each faculty.
23- Job Description of Administrative Deputy
Cooperation with the head of the institute in the financial, administrative and service sectors
2. Giving the necessary advice to the head of the institution in the financial, administrative and service sectors
3. Legal enforcement regarding the appointment, promotion, and dismissal of non-academic members of the institution.
4. Legal enforcement in relation to the implementation of the pension rights of the members of the institution
5. Leading and supervising the activities and executions of the relevant offices
6. Legal enforcement in financial cases; Arithmetic; Purchases, confinement of property and goods and other financial, administrative-service affairs; Including the provision of appropriate transportation facilities for the transfer of staff and the implementation of educational activities effectively and easily.
7. Working above the normal and development budget of the institute, taking into account the needs and developments.
8. Supervising matters related to the maintenance and care of buildings, green areas and other related areas
9. Legal enforcement of the assets and property of the institution.
10. Providing conditions for maintaining cleanliness, cleanliness and cleanliness in the buildings and environment of the institution.
11. Preparation and arrangement of relevant statistics and statistics.
12. Development of effective and comprehensive measures in matters related to electricity supply, water supply, heating of buildings, healthy operation of the cafeteria and supervision of the implementation of various offices in these fields.
13. Design plans and work plans for the development of the physical infrastructure of the institute.
14. Designing work plans and programs to create and encourage for-profit activities and during the stages of using it to develop and solve the problems of the institute in agreement with other vice chancellors and faculties.
15. Submitting a report on the activities related to the department and the scientific council of the institute.
16. Coordinating the operations related to the appointment and separation of the administrative and service members of the faculties with the administration of each faculty.
17. Organizing and supervising the implementation of the decisions of the founding scientific council in the administrative department.
18. Providing the necessary facilities and facilities for the implementation of practical and field work of students.
19. Other duties assigned to this office according to legal standard.
